A When I Work alternative with one flat price
$15 a month covers up to 30 people. Free for up to 5. Adding a person never adds to the bill.
The math for a team of 30
When I Work lists its single-location plan at $2.50 per person per month, and its multi-location plan at $5 per person per month. It has no free plan, only a trial. For 30 people that is $75 a month on single-location and $150 on multi-location. WeeklyStaffSchedule is $15.
| Team size | When I Work, single location | WeeklyStaffSchedule |
|---|---|---|
| 5 people | $12.50 | Free |
| 10 people | $25 | $15 |
| 20 people | $50 | $15 |
| 30 people | $75 | $15 |
Prices from each company’s public pricing page, checked in November 2026. Plans change, so check theirs before you decide. The per-person price is why bigger teams feel it: every seasonal hire or part-timer is another line on the bill.
What you get for $15
- The weekly schedule, with copy-last-week and a print view for the wall
- Availability and time off requests, circled in red when a shift clashes
- Open shifts people can ask for, and shift swaps, both with your OK
- Shift templates, position colors, and a month view
- Hours per person and an estimate of the week’s pay, with a warning over 40 hours
- A private calendar link so staff see their shifts in their phone’s calendar
- No per-person fees, no add-on fees, and nothing held back for a higher plan
What we don’t do
When I Work combines scheduling with time tracking. WeeklyStaffSchedule does not. It has no time clock, no payroll and no text message alerts, and staff use it in the phone browser rather than a downloaded app. Shifts go out by email. If you need a time clock, our sister app ClockInSheet handles clocking in and out.
It also has no multi-location accounts yet. If you run two shops, each one is its own account. For a single team of 30 or fewer that wants a clear schedule and a clear bill, it is a good fit.
Start free, no card needed · See pricing · Using a spreadsheet instead?