Everything in the weekly schedule

WeeklyStaffSchedule makes the weekly schedule and gets it to your people. Copy last week, fix what's circled, and publish.

Build the week

Copy last week, then fix what’s circled. The red ring is a shift outside someone’s availability, and Sam’s row is highlighted the way Sam sees it.

Shifts can run past midnight: put in an end time earlier than the start and it counts as one shift.

Corner Cafe

Week of Nov 16

Person	16 Mon	17 Tue	18 Wed	19 Thu	20 Fri	21 Sat	22 Sun	Hrs
Maria R.	6a–2pKitchen	6a–2pKitchen	6a–2pKitchen		6a–2pKitchen	7a–3pKitchen		40
Dev P.			11a–7pKitchen	6a–2pKitchen		11a–7pKitchen	8a–3pKitchen	31
Sam T. (you)	7a–1pCounter	7a–1pCounter		12p–6pCounter		8a–4pCounter		26
June K.		12p–6pCounter	7a–3pCounter		7a–3pCounter		8a–2pCounter	28
Luis A.	4p–9pDish		4p–9pDish		4p–9pDish	3p–9pDish		21
Open shifts							3p–9pDish

Sam gets this email

No app to download, no group text to scroll back through. Staff sign in from any phone browser when they want the full week, set their availability, or trade a shift.

Edit a week after you publish it and the change shows right away. Click “Publish changes” and everyone gets an updated email.

Subject: Corner Cafe schedule, week of Nov 16

Hi Sam,

Your shifts for the week of November 16:

Mon, Nov 16  7a–1p   Counter
Tue, Nov 17  7a–1p   Counter
Thu, Nov 19  12p–6p  Counter
Sat, Nov 21  8a–4p   Counter

1 open shift still needs someone.

Thu, Nov 19, 12p–6p · CounterSam offers it to anyoneUp for grabs
June: “I’ll take it”You get an emailNeeds OK
You approveThe shift moves to JuneApproved

Thursday, covered

Sam can’t make Thursday. Sam offers the shift to June or to anyone, June takes it, and you approve it with one tap. The schedule updates itself and both of them get an email.

Nobody trades a shift behind your back, and nobody has to call you about it.

Prefer the wall?

Print the week on one landscape page, or turn on a view-only link for the break-room tablet. Once a week is published, everyone on the team sees the whole week, so they know who they’re working with and who to ask for a swap.

Or print the free blank template

A paper schedule pinned to the wall of a restaurant kitchen corridor, next to aprons on hooks

What it doesn’t do

WeeklyStaffSchedule makes the weekly schedule and gets it to your people. It is not a time clock, it doesn’t run payroll, and it doesn’t check your schedule against labor laws or break rules. If you need those, you need a bigger (and pricier) tool. If you need a schedule everyone can see, this is it.